Advance Investments LLC Hiring for Procurement Executive (Supply Planning) at Dubai Full Time

Job Summary:

The Procurement Executive is responsible for handling supply planning and coordinating with suppliers to ensure the timely purchase and delivery of goods/products. They will work closely with the Operations and Sales departments to meet procurement requirements and achieve competitive pricing.

This role focuses on the specific role of the Procurement Executive in handling supply planning and streamlining procurement processes.

Key Responsibilities:

1. Develop and maintain a supply planning strategy to meet the organization’s inventory needs.
2. Collaborate with internal teams to understand procurement requirements and create accurate purchase forecasts and requisitions.
3. Liaise with suppliers on a regular basis to track purchase order status and monitor shipments.
4. Ensure accurate system entries for item master creation, purchase price entries, order entries, initial goods receipt note (GRN), HS code preparation, costing, final GRN, and other relevant documentation.
5. Coordinate with forwarders for the collection of shipments (Ex-works) and ensure timely arrival of goods.
6. Maintain updated records of purchases, pricing, delivery information, invoices, and other important data, ensuring proper filing, documentation, and archiving.
7. Foster strong relationships with suppliers, customs clearance, and other relevant stakeholders to facilitate smooth procurement operations.
8. Continuously improve procurement processes by proposing strategies and suggesting initiatives to enhance efficiency and meet project deadlines.
9. Review and analyze vendors/suppliers, supply options, and price competitiveness in collaboration with the Functional Head.
10. Coordinate and maintain effective communication with the Sales & Marketing and Operations teams.
11. Keep an updated list of suppliers, including their qualifications, delivery times, and potential for future development.
12. Prepare periodic reports on purchases, including cost analysis, within the stipulated time frame.

Skills

Minimum Qualifications / Experience / Technical Skills Required:

1. Bachelor’s Degree in Commerce, Business Administration, International Business, or Supply Chain Management is preferred.
2. Proficiency in using ERP systems and customer data systems; knowledge of Oracle ERP is an advantage.
3. Up-to-date knowledge of legal compliance in logistics and freight forwarding processes and procedures.
4. Advanced knowledge of Excel is essential for data analysis and reporting.
5. Strong analytical and problem-solving skills to optimize supply planning and procurement processes.
6. Excellent communication and negotiation skills to interact with suppliers and internal stakeholders effectively.
7. Attention to detail and the ability to multitask in a fast-paced environment.
8. Proactive attitude and a willingness to propose innovative ideas for continuous improvement.