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About AMANAGroup AMANA is in constant forward motion. Over decades of growth, we have adopted intelligent solutions that improve the way we build, making AMANA a regional leader in the industry today. We have gone beyond conventional construction by championing intelligent solutions that improve the way we build. We are the region’s trusted design-build company, specializing in industrial construction for over three decades. Our reputation is built on our ability to provide turn-key solutions for fast-track projects, repeatedly. We are a human-centric organization, promoting learning and development opportunities for all employees to thrive in dynamic markets. By investing in our people’s continued growth and learning, we challenge and change how we build together – people and business. Roles & Responsibilities:To work closely with senior managerial or directorial staff to provide administrative support, usually on a one-to-one basis. To help managers make the best use of their time by dealing with secretarial and administrative tasks. Screens telephone calls, enquiries and requests, and handles them appropriately. Meets and greets clients and visitors. Organizes and maintains diaries, schedules appointments as needed ensuring all parties are kept informed. Deals with incoming emails, faxes and couriers and often corresponds on behalf of the manager. Takes dictation and prepares agendas, memos and minutes of meetings. Produces documents, brief papers, reports and presentations. Organizes and attends meetings (as needed) to provide general assistance and ensures that the manager is well-prepared for meetings. Maintains an organized filing system ensuring proper data management, filing, records keeping for easy retrieval. Handles travel and accommodation arrangements for the manager and important guests. Carries out specific projects and research. Takes decision and delegates work to others in the manager’s absence. Assists with researching new ideas and add value to the business. Supports relationships with other companies and organizations.Assigns and distributes duties among office staff on behalf of the manager.Educational Qualifications, Experience and Skills:Degree in Business Management or secretarial studies Minimum of 5 years’ experienceMust have excellent interpersonal and organizational skills, business ethics, professionalism, attention to detail, and great teamworkMust be able to handle confidential information and good time-managementProficient in computer skills with high typing skills
