Cober Hiring for Office Manager at Dubai Full Time

Reception duties:

• Scheduling and coordinating meetings, appointments, clients and follow ups.

• Attending to/or receiving visitors and telephone calls.

• Handling courier services and postage, as well as responding to emails.

• Arrange meetings, conferences, video calls, make needful bookings and settings.

• Managing the office, including maintaining office stationery, household staff, equipment, and facilities.

• Control and arrange our timely supply of drinks/snacks for the office.

• Work with IT company for any IT related matters (order, maintenance, resolving any IT issues)

• Make trip arrangements for Management /employees/guests (obtain visas, travel insurance, book tickets, hotels etc.), keep records.

• Control and arrange for business cards, corporate letterheads, envelopes etc.

Administrative support:

• Provide administrative support by preparing and sorting documents for Management.

• Communicating effectively with outside entities to resolve billing, etc. (DEWA, Etisalat, household, etc).

• Manage office petty cash, prepare, and submit petty cash reports, work with Finance Team for the same.

• Compiling and submitting regular report as and when required (eg: billing).

• Dealing with archives, storage etc.

• Assist Management with personal queries upon request.

Skills

Requirements:

• Fluency in English and Russian is a must.

• Previous experience working as an administrative assistant.

• Proficient in Microsoft Office and other relevant software.

• Outstanding organizational, time management and follow up skills. Strong attention to detail.

• Ability to work independently and handle multiple tasks simultaneously.

• Ability to adhere to strict deadlines.

• Flexibility to work outside of regular business hours as needed.

Probation: 3 months

Gross monthly base salary: depending on experience