Reception duties:
• Scheduling and coordinating meetings, appointments, clients and follow ups.
• Attending to/or receiving visitors and telephone calls.
• Handling courier services and postage, as well as responding to emails.
• Arrange meetings, conferences, video calls, make needful bookings and settings.
• Managing the office, including maintaining office stationery, household staff, equipment, and facilities.
• Control and arrange our timely supply of drinks/snacks for the office.
• Work with IT company for any IT related matters (order, maintenance, resolving any IT issues)
• Make trip arrangements for Management /employees/guests (obtain visas, travel insurance, book tickets, hotels etc.), keep records.
• Control and arrange for business cards, corporate letterheads, envelopes etc.
Administrative support:
• Provide administrative support by preparing and sorting documents for Management.
• Communicating effectively with outside entities to resolve billing, etc. (DEWA, Etisalat, household, etc).
• Manage office petty cash, prepare, and submit petty cash reports, work with Finance Team for the same.
• Compiling and submitting regular report as and when required (eg: billing).
• Dealing with archives, storage etc.
• Assist Management with personal queries upon request.
Skills
Requirements:
• Fluency in English and Russian is a must.
• Previous experience working as an administrative assistant.
• Proficient in Microsoft Office and other relevant software.
• Outstanding organizational, time management and follow up skills. Strong attention to detail.
• Ability to work independently and handle multiple tasks simultaneously.
• Ability to adhere to strict deadlines.
• Flexibility to work outside of regular business hours as needed.
Probation: 3 months
Gross monthly base salary: depending on experience
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