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Job Description
iNPLASS INFOTECH, a Hospitality Tech Solution Provider is looking for a OFFICE ADMINISTRATOR for their MENA RHQ in Dubai. Our clients are exclusively 4 & 5 star hotels. These positions are exclusively reserved for FEMALES, preferably on dependent visa as part of our WOMEN EMPOWERMENT POLICY.
JOB DESCRIPTION:
She is responsible for ensuring the smooth and efficient operation of an office. Her primary focus is on managing administrative tasks, providing support to employees, and facilitating effective communication within the workplace.
KEY RESPONSIBILITIES:
Administrative Support
Managing and organizing office doents, records, and files.
Handling incoming and outgoing correspondence (emails, letters, phone calls).
Managing office supplies and equipment.
COMMUNICATION:
Serving as a point of contact between employees, management, and external parties.
Disseminating information within the organization.
Answering phones, taking messages, and directing inquiries to the appropriate individuals.
OFFICE MANAGEMENT:
Ensuring the office is organized and running efficiently.
Implementing and maintaining office policies and procedures.
FINANCIAL DUTIES:
Handling basic financial tasks such as expense tracking, budget management, and invoice processing.
Coordinating with the finance department or external accountants.
TECHNOLOGY AND SOFTWARE:
Proficiency in office software
Basic IT support, troubleshooting minor technical issues, and liaising with IT support when necessary.
HUMAN RESOURCES SUPPORT:
Assisting with the onboarding process for new employees.
Maintaining employee records.
Administering employee benefits and leave requests.
COMPLIANCE AND REGULATION:
Ensuring the office complies with relevant laws and regulations.
Managing health and safety protocols.
Candidate Requirements
Bachelor’s degree in business administration, office management, or a related field
Strong organizational and multitasking skills.
Excellent communication skills, both written and verbal.
Proficiency in office softwares and CRMS
Attention to detail and problem-solving abilities.
Adaptability and the ability to work in a fast-paced environment.
Knowledge of office equipment and basic IT troubleshooting
