iSHR Hiring for Receptionist at Dubai Full Time

About the job Receptionist

Key Responsibilities

• Provides professional front-of-house response to all telephone and in-person enquiries from visitors
• Manages all correspondence including dealing with and distributing incoming emails/mail to the appropriate individuals
• Maintains bookings of all meeting rooms and ensures these remain tidy and presentable at all times
• Coordinates equipment for meeting rooms as required/requested
• Prepares couriers as and when required for all office staff and tracks the packages as necessary
• Helps track and maintain supply of all office stationery and pantry items and places orders with suppliers accordingly
• Helps with board meetings/office events, ensuring catering/refreshments are available
• Assist with conducting regular storeroom checks and coordinate with various teams to discard/shred old documents and ensure rooms are kept organised and neat
• Produce and edit documents using Power Point or word. Must have keen eye for graphics
• Provide training to other admins who will cover the reception desk if and when on annual leave/sick leave
• Take over certain responsibilities of Head of Office executive assistant when they are on leave
• Undertake ad-hoc projects and tasks, as and when required.

Skills, Knowledge And Experience

• Fluent in both written and spoken English
• Minimum 3 years of relevant office experience
• Highly computer literate in all Microsoft office applications (Word, PowerPoint, Outlook, Excel). Able to evaluate the IT needs of the office and communicate with Savills IT central team
• Strong communication and customer service skills
• A presentable and confident demeanor
• Preferably experience of managing external contracts/liaising with suppliers.

Nationality

Russian, Ukraine, Armenia.