Infomineo Hiring for Office Coordinator Job at Dubai Full Time

About us

Infomineo is a Brainshoring services company, supporting global clients from various geographies and industries across a range of services: Business Research, Business Translation, Graphic Design, and Data Analytics.

Infomineo counts +250 employees spread across different offices in the EMEA region and the America’s. Our clients include leading Consultancies, Fortune 500 companies, Governments and NGOs.

About this role

Do you enjoy providing an excellent service to others? Do you pay attention to details and enjoy problem solving? Do you have high standards of Integrity? If this is you, the role of Office Coordinator at Infomineo is for you!

As an Office Coordinator, you are responsible for facilitating the efficient and smooth functioning of the office, through a range of administrative duties in addition to managing the purchasing & vendor management processes.

Ultimately, you are responsible for creating and maintaining a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.

What you will do: Key job requirements will be your ability to

• Manage the day-do-day operations and serve as the point person for: maintenance, mailing, supplies, equipment, bills, errands
• Schedule meetings and appointments
• Coordinate the offices set up plan (commodities, works, space organization, maintenance, cleaning)
• Manage and follow up on any office renovations needed
• Provide administrative support to the employees (Visas, License)
• Assist in the onboarding process for new hires and Mobility Program ((set up the office space, help new hire foreigners with their move to settle down or to look for an apartment to rent during their mobility program and with any legal requirements)
• Address employees’ queries regarding office management issues (e.g., stationery, Hardware, travel arrangements)
• Improve, communicate, and enforce internal travel and purchase policies across offices
• Conduct benchmarks and share suggestions of the best offer (Vendors, flights, hotels, etc.)
• Manage contract and price negotiations with office vendors and service providers (cleaning, catering, and security services)
• Negotiate payment terms according to policy and help purchase requesters on the onboarding of vendors. Ensure that all items are invoiced and paid on time
• Coordinate with IT department on all office equipment, telecom, and internet access
• Establish and enforce office management standards and procedures
• Contribute to regular review of overall processes and deliverables ensuring effective controls and compliance
• Manage G&A budget, ensure accurate and timely reporting to Senior Managers
• Provide general support to visitors
• Plan in-house or off-site activities

Requirements

Who you are?

• Bachelor’s degree
• Minimum of 3 years’ experience in general Office Administration or Project Management
• Excellent written and verbal communication skills
• Excellent knowledge of reporting standards and understanding of legal structures
• Detail oriented and problem-solving skills
• Strong organizational and planning skills
• Time management skills, ability to multitask and work under tight deadlines
• Strong drive and energy. You have a proactive operating style with ability to identify issues before they impact the business
• High sense of business instinct with high level of personal and professional integrity
• Ability to present, discuss quantitative information, and analyze it in a clear and professional manner
• Proficiency in Excel with the ability to build and use spreadsheets
• Fluent in English (written and spoken)

Benefits

What we offer

• A competitive local salary
• A great working environment
• A diversity of topics to work on
• Health insurance Benefits
• A healthy work-life balance

Equal opportunity employer

Infomineo is an equal opportunity employer, we prohibit any sort of discrimination (based on color, race, sex, sexual orientation, religion, national origin, or any other attributes) in all aspects of employment (recruiting, hiring, wages and salary, promotions, benefits, trainings, and job termination).

If you believe you match our requirements and values, we would be happy to hear from you. Visit our website to know more about us, our services and company culture.