Log In
Sign Up
br{display:none;}.css-58vpdc ul > li{margin-left:0;}.css-58vpdc li{padding:0;}]]>
For Current Gilead Employees and Contractors:
Please log onto your
Internal Career Site
to apply for this job.
Job Description
Senior Manager – Facilities Operations
Role Overview
Reporting to the Senior Director of Intercontinental, Japan, China and GPS Facilities & Operations, this role provides FM leadership and expertise to support the GM for the Middle East, Russia and South Africa Commercial Operations.
Reporting to the Senior Director of Intercontinental, Japan, China and GPS Facilities & Operations, this role provides FM leadership and expertise to support the GM for the Middle East, Russia and South Africa Commercial Operations.
The Middle East, Russia and South Africa Commercial businesses are located in United Arabic Emirates, Saudi Arabia, Turkey, Russia and South Africa.
This position will be located in UAE Gilead’s Dubai office.
This role will manage a mix of contractor and service provider. The position will be a key member of the Intercontinental, Japan, China and GPS Team.
Core responsibilities
Core responsibilities
- Supervise facilities site personnel to deliver efficient services at their sites
- Provide regional leadership, supporting the regional business and supporting the F&O team
- Manage the FM teams to support the needs of the business’ located within the country/region
- Work with the Space & Master planning and Project Teams on capital projects and workplace initiatives to support the geographical expansion of the region and development of the F&O business
- Manage Leasehold Improvement, Churn and Operational Excellence projects as required
- Manage delivery of capital projects including management of third-party suppliers as required
- Develop an annual sub-regional plan for the implementation of the objectives and a 3-year financial forecast
- Continue development of the hard and soft services strategy, ensuring appropriate SLA’s and KPI’s are developed and implemented
- Develop an annual procurement programme aligned to the Facilities Master Plan
- Strategies and execute optimised outsourcing solution
- Provide support and advice to the business on matters relating to buildings mechanical, electrical, health, safety, environmental and security
- Undertake regular technical reviews of M&E and EHS & Security
- Ensure legal compliance for all buildings, plant and equipment and building services across the Middle East, Russia and South Africa
- Provide technical advice on new project concepts: standard and quality of design, promotion of best practice and overall risk management to the business
Performance
- Measure performance of site services, to improve service delivery and contract performance
- Ensure that the International Masterplan remains accurate and relevant with up-to-date space plans and growth modelling data for the Middle East, Russia and South Africa
- Strengthen the current technical capabilities of the Middle East, Russia and South Africa FM team and increase strategic competencies to better meet the requirements of the business
- Contribute to the setting, organising and prioritising of goals and objectives for the whole of the IJCI region, undertaking written performance reviews and implementing training/development plans for all direct reports
- Manage regional consultants or vendors related to all CRE property matters
- Manage regional suppliers to review performance against contract using SLA’s and KPI’S where appropriate
- Management of reporting of sub-regional facility data
Compliance
- Manage compliance of Buildings and EH&S
- Manage compliance of company policy for procurement
- Manage compliance with local law and regulations
Risk
- Supervise the team to mitigate the potential risks associated with Facilities and Operations via monthly risk register and escalating where necessary to Senior Director of FM Ops, IJCI
Finance
- Maintain and manage the F&O budgets for the sub-region
- Produce LE’s in line with the Jun/Sept timetable
- Act to minimise the impact of any variances against forecast
Occupancy
- Engage regularly with HR and GM departments to review headcount plans
- Ensure the correct office space distribution and growth for all sites within the sub-region
- Design stacking plan and work with site leads to ensure real time and accurate seating allocation
Business Partnering
- Engage with GM for Commercial Operations to explain the full F&O proposition (Global Management plan, governance, operating model, policies, and processes)
- Engage with Security, IT, Procurement, Finance, EH&S and Legal to ensure commitment to successful delivery of sub-regional plan
- Create effective communication with occupants via the site managers, to ensure maximum utility of buildings
- Supervise relationships with landlords and/or property managers
Operation Excellence
- Identify and assist developing and implementing procedures and processes, promoting a consistent approach to Facilities management
- Implement training and create staff development plans in line with training tree
- Actively seek opportunities to optimize operation with the delivery of cost savings or improvement of service level
Project, A&A and Move
- Conduct feasibility study, with option analysis from business needs, financial and technical perspective
- Ensure approval from ECC approval for projects
- Provide inputs to fit out and design accordingly to standards and guidelines
- Ensure delivery of green field, brown field, alteration and addition project within schedule, of specified quality and at optimum budget
- Manage move plan with effective communication to all stakeholders
Required specific Education & Experience
Musts
Musts
- Relevant University degree and significant proven progressive experience within facilities management
- Knowledge and experience of working within the Pharmaceutical or a highly regulated sector
- Experience of managing capital and relocation projects, ensuring EH&S compliance
- Good English speaking and written communication skills
- Experience of managing Facilities at multiple sites in a corporate environment
Preferred
- Qualified Mechanical or Electrical Engineer or Architect or Building Surveyor with a minimum of 6 years relevant experience. (BEng, BSc, MSc)
- Master degree in a relevant discipline
- Environmental, Health and Safety qualification
- Fluency in Russian, Arabic and Turkish be an advantage
Additional required experience & skills:
- Must have extensive understanding and application of Facilities Management principles, concepts, practices and standards
- Must have proven experience in managing both hard and soft services across multiple sites
- Experience of people management supported by a proven track record in skills associated with managing change
- Experience of accurately managing multiple budgets across a variety of currencies
- Must be able to work on highly complex problems in a variety of situations where analysis is required. Solve problems using considerable and rational judgement, leading to routine and specific recommendations
- Must be a team player with sufficient experience of involvement with Senior Management
- Proficient at collecting, analysing and understanding data. Use of techniques and methods to present data in a format that allows good management decision making Excellent written and interpersonal skills
- Effective communicator; experienced and proficient at presenting to various groups of people
- Able to develop schemes, systems, and programmes for continuous improvement at all sites
- Proficient at planning and scheduling own activities to accomplish objectives and goals
- Experience in Environmental, Health and Safety, Security and Sustainability
- Creative, innovative and facilities related technology savvy with the ability to deliver excellence in facilities operation, projects and real estate needs
Equal Employment Opportunity (EEO)
It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively “Gilead” or the “Company”) to recruit select and employ the most qualified persons available for positions throughout the Company. Except if otherwise provided by applicable law, all employment actions relating to issues such as compensation, benefits, transfers, layoffs, returns from layoffs, company-sponsored training, education assistance, social and recreational programs are administered on a non-discriminatory basis (i.e. without regard to protected characteristics or prohibited grounds, which may include an individual’s gender, race, color, national origin, ancestry, religion, creed, physical or mental disability, marital status, medical condition, veteran status, and age, unless such protection is prohibited by federal, state, municipal, provincial, local or other applicable laws including nationalization and residency restrictions and requirements). Gilead also prohibits discrimination based on any other characteristics protected by applicable laws.
For Current Gilead Employees and Contractors:
Please log onto your
Internal Career Site
to apply for this job.
