American University In the Emirates Hiring for College Coordinator Job at Dubai Full Time

Job purpose

This position serves as important administrative support, handling all the issues for the students, faculty members, Academic Administrators, and the Dean.

Qualifications & Education

• A bachelor’s degree in any field.

Experience

• 1 – 3 years’ experience in an administrative role

Skills / Training / Knowledge

• Excellent communication skills
• Ability to work under pressure and meet deadlines
• Ability to tactfully and politely deal with difficult customer situations
• Appreciation of cultural diversity
• Fluent in Arabic English language skills

Job Responsibilities

• Point of contact in college for faculty, staff and students
• Receives incoming visitors and phone calls and responds to requests.
• Provide administrative support for the daily business of the college
• Explains programs and services, and advises and assists faculty and staff in relation to college policies and procedures.
• Prepares correspondence, presentations, reports, agendas, background materials and minutes.
• Assist new students for interviews related to admission and registration
• Arrange required facilities and support for the indoor and outdoor college activities
• Maintains files and manages information of both student and faculty and ensures strict confidentiality of the college records
• Handling Final Grade HandOver and Incomplete Exams
• Organizes and schedules meetings and appointments, notifying attendees of location and time.
• Attend meetings, distribute agenda prior to the meeting, take effective and accurate minutes of the meeting, and share meeting minutes to all participants
• Accountable for the smooth running of the office, with all administrative responsibilities and tasks
• To manage the Share Folder and Work Space
• Other related responsibilities as per the instructions of the Dean or the Vice President for Administration and Financial Affairs