Air Liquide Hiring for HR Administrator – 1 year Fixed Term Contract Job at Dubai Full Time

World leader in gases, technologies and services for Industry and Health, Air Liquide is present in 78 countries with approximately 64,500 employees and serves more than 3,6 million customers and patients.

Oxygen, nitrogen and hydrogen are essential small molecules for life, matter and energy. They embody Air Liquide’s scientific territory and have been at the core of the company’s activities since its creation in 1902.

Air Liquide’s ambition is to lead its industry, deliver long-term performance and contribute to sustainability.

Entity and activity description

The HR Administrator is responsible for supporting the timely execution of monthly payroll activities as well as ensuring that employee benefits are delivered in line with policy and legislative requirements for UAE based employees. The Administrator will also contribute to the successful delivery of the entity’s Onboarding and Offboarding program. The position holder provides effective communication to employees regarding compensation and benefits matters and works collaboratively with HR colleagues, Finance, Procurement and third party partners.

Responsibilities

Payroll Administration

• In coordination with the Business Shared Service Centre, maintains payroll data and records pertaining to new hires, terminations, salary changes, benefits, and other deductions
• Liaises with Finance and the PRO to ensure that monthly pension contributions are submitted to DEWS or the relevant GCC social security scheme by deadline
• Ensures that all eligible employees are registered for the relevant pension scheme with exemptions being sought as required
• Calculates manual split payments for expatriate employees and processes remittances to the home country

Benefits

• Ensures that employees and their eligible dependents are informed of all applicable benefits linked to their employment; successfully registers, tracks and ensures payment for all benefits utilised
• Oversees the leave management system and ensure compliance with leave policies
• Liaises with relocation partners, agents, landlords and other suppliers on topics pertaining to employee tenancy contracts, insurance policies, and utilities
• Processes employee expense claims in accordance with agreed upon SLAs
• Ensures that all employees and eligible dependents are enrolled in applicable insurance policies; that leavers are removed from all Air Liquide benefit schemes; and that members lists are current and updated

Onboarding & Offboarding

• Participates in the successful onboarding of new joiners through the provision of inductions related to employee benefits, leave management systems and payroll
• Coordinates with travel agents, relocation partners, IMOB and the PRO to ensure all logistics are secured for new joiners arriving from overseas
• Supports offboarding activities for leavers including move management logistics for expat employees returning to their home entity

General HR Administration

• In collaboration with Finance, contributes to HR invoice processing and reconciliation
• Generates salary certificates and other documents as requested by employees
• Ensures that all employee and HR data is updated; Contributes to an effective data management system including the digitization of files, the archiving of hard copies, and the management and organisation of shared folders and databases
• Supports the internal and external audit process as required

Requirements

Education

• Graduate level qualification

Experience

• 5 years HR Admin experience within various areas of payroll and general HR administration, including onboarding/offboarding and benefits administration
• Experience working within a multinational organization with home country / host country employment contracts
• Experience with calculating expat split pay and remitting salaries in multiple currencies
• GCC experience (UAE)
• Experience raising POs, Managing employee tenancies, generating a variety of ad hoc and scheduled reports using Google sheets

Knowledge and Know-how specific to the job

• Strong communication skills
• A demonstrable ability to establish effective working relationships at all levels of the organisation
• A hospitality mindset with a desire to exceed client expectations
• Organised and detail-oriented with excellent time management skills
• Knowledge of DIFC Labour Law
• Proficiency in Google Workspace tools, with advanced skills in Google Sheets
• Ability to maintain discretion and confidentiality

COMPETENCIES

• Strong communication skills
• A demonstrable ability to establish effective working relationships at all levels of the organisation
• A hospitality mindset with a desire to exceed client expectations
• Organized and detail-oriented with excellent time management skills
• Proficiency in Google Workspace tools, with intermediate skills in Google Sheets
• Ability to maintain discretion and confidentiality

Job Reference: AE00173