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Role Description:
- Division / Department: Shopping Malls
- Reporting to: Director – Human Capital – Shopping Malls
- Level: Senior Admin
Role Purpose:
The position is mainly responsible to provide effective and efficient Human Capital administrative support to the HC Director and the HC team with regards to recruitment, coordination of on/offboarding, addressing employee queries and handling all coordination of requirement with finance and GRO teams.
Role Details – Key Responsibilities and Accountabilities:
- Provide general administrative support in the recruitment cycle and employee lifecycle in close coordination with the HCBP/Talent Acquisition Partner.
- Undertake routine administrative tasks including personnel file creation, filing (online & offline), and data entry requirements on all systems.
- Coordinate with HCBPs/ Talent Acquisition regarding post hiring process which includes obtaining signatures on Fitment Sheets, Offer Letters & preparing onboarding for the new joiners, announcements etc…
- Liaise closely with the MAFP Government Relations Department in providing necessary information with regards to MOHRE procedures for acquiring the labor and residency approvals for the new joiners. Also coordinate with the Corporate HC for obtaining medical insurance coverage for the new employee.
- Coordinate with travel agency for flights and hotel arrangement of new joiners including their families and HC’s official business travel.
- Coordinate with Global solutions on all employee related matters, payroll input etc..
- Prepare contracts for temporary employees including follow-ups on their contract extension as applicable.
- Coordinate with Facilities in regards to their parking, access cards and workstation and supplies.
- Communicate with employees about their documentation and answers specific administrative HC questions.
- Develop basic and standardized HC Reports
- Process purchase requisition request in Oracle for recruitment agencies, Hotel and travel expenses.
- Follow-up on PO in Procurement and Payment process in Finance on a timely basis.
- Handle i-expense report for HC’s official expenses.
- Follow-up and collecting clearance form for Final Settlement, including generating signatures on the form and submit to the Payroll Function for final settlement procedures. Contact the employee for final confirmation of settlement of dues after confirmation from the Payroll function. This includes follow-up on bank details for final settlement gratuity as well as retention money.
- Coordinate with Government Relations Department with regards to Labour Card and Visa cancellation of the resigned employee.
- Ensure compliance with the MAFP SMBU’s Code of Conduct, Departmental policies and HR Policies and Procedures at all times.
- Be the advocate and ambassador of aligning and cascading the MAFP values in SMBU and ensure its adherence and exhibit the same all the time.
Qualifications & Experience
Minimum Qualifications/education
- Minimum Bachelor’s degree in Business Administration / HR or equivalent.
Minimum experience
Minimum 5 years of experience in the HR/administration field with a reputed company, in the GCC.
